IEP Meeting Agenda FREE

About this resource

For the complete system with type-in fields across 16 pages including four more meeting types and an after-meeting checklist, try IEP Meeting Prep and Parent Communication. This free version is the core: the five pages a yearly IEP meeting runs on, print and go: an annual review agenda with a time, a leader and a notes column per item, the same meeting in plain words for the family, a before-the-meeting checklist with an owner and a done date per task, a during-the-meeting checklist for the facilitator, and a sign-in and roles page with the decisions written on it.

WHAT IS INCLUDED - 9 pages, 5 sheets

• Annual Review Agenda - 12 items in the order most teams take them, each with a one-line description: family input first, student input, progress on the current goals, present levels, proposed goals, services, accommodations, testing, the sections that apply, and the decisions read back before anyone signs; a blank order column so you number the items your way, a time column, a leader column and a notes column, plus a parking-lot box and a box for the times added up against the meeting length
• Parent Copy of the Agenda - the same meeting in 10 plain-language items with a "my notes" column, wide margins, a "questions I want to ask" box, and lines for who they are bringing and how to reach them
• Before the Meeting Checklist - 20 tasks with a tick box, an owner and a done-date column: the room confirmed with the family, the notice sent and logged, the parent copy and the input forms home, the data pulled, the draft labeled DRAFT, the agenda written and the times added up, attendance confirmed, the table copies printed; no dates are printed, and your district's notice rule gets a blank
• During the Meeting Checklist - 16 things the facilitator ticks as they happen: everyone introduced with the family first, purpose in one sentence, family input before any staff report, data shown not described, every proposed goal read aloud, jargon translated on the spot, decisions read back, the sign-in page completed; with a notes column and a card for a meeting that is running long
• Meeting Sign-In and Roles - 12 rows: name, role, attended full or part with the times, initials; plus a decisions-made box on the same page and a note that the district's signature page is the official record
• How to Use These Five Pages - a table matching the moment to the page, the three-step routine, the columns and the marks (order, time, leader, notes / decided, the tick box, full / part), and the 3-2-1 rule for the last three days

The Full Pack

What This Is Not

Who This Is For

Special education teachers and case managers who run the same meeting many times a year, the facilitators and administrators who chair them, related-service providers who lead an item, and the families who get the parent copy before the meeting instead of a stack of paper at the table.