Assistive Technology Evaluation and Progress Monitoring Sheets Editable

About this resource

Every assistive technology evaluation and progress monitoring sheet a special educator, OT, PT, SLP or case manager needs for students using AT, in one fillable PDF: device trial comparison, initial evaluation and barriers assessment, training checklist, device use log, barrier and success log, student and family feedback survey, team check-in, tracker and graph, progress notes, quarterly technology review, family note, and a filled-in example. Type the device names and headers once, Save As per student, pen the tallies.

WHAT IS INCLUDED - 20 pages, 793 type-in fields

Setup And Planning

• Which Sheet for Which AT Goal - a chooser that matches the goal's wording to the sheet that measures it, and a table of how the paper moves each session, week, month and quarter
• How the Type-In Fields Work - one page, so nobody emails you
• Code Key - response marks (spontaneous, prompted, imitated, no response), cue levels you define, and device type codes
• AT Device Caseload Roster - 12 rows: student, grade, device type and name, what it is used for, cues and settings, which sheet, review date

Reporting

• Progress Notes and Device Decisions - two sessions per page: what was targeted, how the device performed, what the data said, what happens next
• Quarterly Technology Review - device name, did it help (yes / partially / no), what does the data show (progress / plateau / decline), what did student and family say, team recommendation (keep / modify / discontinue / try different device)
• Family Note and Home Practice - what we are working on, how it went, one thing to try at home, a practice tracker, a reply line
• A filled-in example for an invented kindergartner: a device use log with two weeks of data, the percent-used calculation, the tracker row and graph point, and what the pattern tells the team

What This Is, And What It Is Not

It is a fillable PDF. Open it in a PDF reader, click a line, a box or a cell, type, press Tab to move on, and Save As once per student. It works offline with no account or subscription. It is NOT a Google Sheets file, a Google Doc or an Excel workbook, and it does not calculate rates or draw the graph.

It is not a device manual, a therapy program, or a list of strategies. The device evaluation sheets are structured templates, not clinical assessments. Nothing here says which cues to use, what counts as progress, or which device to buy; the team decides those from the IEP goal and the student's needs. Devices are named generically (switch, keyboard, tablet, text-to-speech reader, adapted seating). Whether the device stays, changes, or gets discontinued is the team's decision on the quarterly review page.

It is distinct from AAC Data Collection Sheets (17650310), which is built for communication devices specifically: core board, speech-generating device, communication book, and the communicative functions (request, protest, comment, greet, answer). This file covers general assistive technology — switches, alternate input devices, adapted seating, text-to-speech and reading tools, organizational technology, and anything that is not primarily a communication device. If you are tracking a student who uses AAC, that product is your match. If you are tracking a student using switches or switches plus other AT, adapted seating, a reading app, or an organizational tool, this is your file.

Who This Is For

Special education teachers and case managers with AT goals on the caseload, occupational and physical therapists recommending or monitoring device use, speech-language pathologists recommending AAC alternatives or general AT, and general education teachers with a student trialing a device. Anyone who needs the same data taken the same way by every person across multiple settings.