Functional Communication Log Editable

About this resource

Most minimally-verbal and non-speaking students do not communicate one way. A gesture in the hallway, a sign at home, a device at school, a written note in therapy -- and a team that only counts the device misses most of the picture. This fillable PDF is one log for all of it: a multi-modality tracking grid, a setting observation log, communication function by modality, a requesting sheet, a modeling and prompting log, an integration and carryover log across settings, modality use across the day, a communication repertoire tracker, a partner check-in for the classroom, a quarterly summary of modality use, a tracker and graph, session notes, a family note, and a filled-in example. Type the roster, the codes and the sheet headers once, Save As per student, pen the marks in the moment.

Systems are named generically throughout: a core board, a speech-generating device, a communication book. No product, app or brand is named, so the sheets fit whatever your students use, in whatever combination.

WHAT IS INCLUDED - 22 pages, 1,068 type-in fields

Setup

• Which Sheet for Which Communication Goal - a chooser that matches the goal's wording (multi-modality use, function by modality, requesting, modeling/prompting, carryover, access across the day) to the sheet that counts it, and a table of how the paper moves each session, day and week
• How the Type-In Fields Work - one page, so nobody emails you
• Code Key - six cue levels, seven response marks (spontaneous, prompted, imitated, modeled by an adult, error, no response, not given), six communicative function codes (request, protest/refuse, comment, question, greet, answer), five modality codes (gesture, sign, vocalization, AAC device, written) and five setting codes (home, school/classroom, community, therapy, other)
• Communication Caseload Roster - 12 rows: modalities used, settings watched, goals, which sheet, review date

Eight Data Sheets

• Multi-Modality Tracking Grid - five modalities down (gesture, sign, vocalization, AAC device, written), each with a spontaneous row and a prompted row, by 8 sessions, with totals
• Setting Observation Log - 10 rows: setting, date, primary modality used, messages (tally), primary function, whether the partner understood, notes -- across home, school/classroom, community, therapy and other
• Communication Function by Modality - the six functions crossed with the five modalities in one grid, tally cells, with a totals row
• Requesting Data Sheet - 12 opportunities: what was offered, how, the modality used, the cue, the response, latency in seconds, what was selected; spontaneous count, prompted count, percent and most-used modality at the foot
• Modeling and Prompting Log - 10 rows for the adult: activity, modality modeled or prompted, the count, and what the student did after
• Integration and Carryover Across Settings Log - 10 rows: date, setting first seen, modality, setting seen next, independent or prompted, notes -- a skill only counts as carried over when it shows up in a DIFFERENT setting from where it started
• Communication Modality Use Across the Day - 10 periods: was a modality within reach, which one was used, times used, prompts, notes, and the percent of periods used
• Communication Repertoire Tracker - 15 rows, one message, word or sign per row: the modality it travels on, the date introduced, and the date it was consistent across two or more settings

Tracking, Reporting And Home

• Communication Partner Check-In - five days for the teacher or para: I modeled or prompted, the modality, I waited, the student responded, notes, and a reply line
• Quarterly Summary of Modality Use - one row per modality (5 rows): total messages, percent of total, settings observed in, and the trend
• Cumulative Tracker - 36 sessions in three blocks: date, measure, score
• Progress Graph - twelve sessions, a date and score row, an aim line you draw at the criterion
• Session Notes - two per page: targeted, modality used, the data, the response, the plan
• Family Note and Home Practice - what we are working on in plain words, how it went, eight words or messages to practice together in any modality, a week of initials, a reply line
• A filled-in example for an invented third grader: a setting observation log across five settings in one week, the total messages, and the quarterly percent-of-total table and graph point it produces

What This Is, And What It Is Not

It is a fillable PDF. Open it in a PDF reader, click a line, a box or a cell, type, press Tab to move on, and Save As once per student. It works offline with no account or subscription. It is NOT a Google Sheets file, a Google Doc or an Excel workbook, and it does not calculate percents or draw the graph.

It is not an assessment tool, a therapy program or a modality-selection guide. It does not say which modality to teach, prompt or prioritize, and it does not screen, diagnose or rate anything against a norm. Nothing in it says what counts as mastery or carryover; you write those in from the IEP and your own judgment. The sheets make sure a message gets counted no matter which way the student said it.

Who This Is For

School SLPs, special education teachers and case managers with a functional communication goal that spans more than one setting or more than one modality, the paraprofessionals and general education teachers who see the student in a different room than the SLP does, and families asked to notice communication at home too.

If You Want More

If the goal is about ONE AAC system specifically -- core word trials, requesting through a single device, navigation and operational skills for that device -- AAC Data Collection Sheets Editable (17650310) is narrower and built for exactly that; this log is the broader sibling for a student who communicates more than one way, or a team that wants every setting on one page instead of just the device. For the SLP's own caseload (articulation, language, group and rating sheets, attendance), see Speech Therapy Data Collection Sheets Editable (17597211).