Itinerant Teacher Travel, Mileage & Caseload Log Editable

About this resource

Everything a DHH itinerant teacher, a vision itinerant teacher, an itinerant SLP, or any related-services provider who drives between buildings needs to run the route, in one fillable PDF: a multi-site caseload roster, a weekly schedule grid across every site, a site-to-site mileage log, a monthly mileage-and-visits roll-up, a note that introduces the schedule to a building, a front-office reference card, a new-site orientation checklist, a missed-visit coverage note, a phrase bank, a binder cover and divider tabs, and a filled example across three invented sites. Type the setup pages once, fill the grid and the log as the week happens.

WHAT IS INCLUDED — 22 pages, 564 type-in fields

Before You Begin

• Start Here — three steps: set up once, plan the week and log the driving, roll up and hand off
• Binder Cover and Divider Tabs — a cut-out binder cover, three divider tabs matching the file's three sections, and a before-the-first-week checklist

Set Up Sites And Caseload

• Provider Info and Multi-Site Setup — a 7-row site summary table (site, days there, room, contact, student count), caseload and session-length fields, a first-two-weeks checklist
• Sites, Buildings and Travel — a 4-row site-pair travel table (mapped miles, mode, buffer, days) and a 6-row "what travels with you" supply table
• Multi-Site Caseload Roster — one 16-row table for the whole caseload (student initials, site, weekly service minutes, day/time) with a hand-totaled minutes row

Plan The Week And Log The Driving

• Weekly Multi-Site Schedule Grid — a 10-time-block by 5-day grid with site codes for up to four sites
• Site-to-Site Mileage Log — a 12-row trip log (date, from site, to site, odometer start/end, miles this trip, purpose) with a hand-totaled miles and trips row; odometer or mapped miles, whichever the district requires; no reimbursement figure is calculated

Roll Up, Communicate, Orient, Hand Off

• Monthly Mileage and Visits Summary — a visits-by-site table and a trips-and-miles-by-week table, both hand-totaled
• Introducing the Schedule to a Building — a ready-to-send note to a building's front office or principal, with blanks for the district's own wording
• Building Front Office Schedule Card — a second, simpler version of the schedule built for a building's front desk (no student names, just when the provider is on site), plus an other-contacts table
• Starting at a New Site — Quick Reference — a 9-row orientation checklist (sign-in, parking, contacts, emergency procedures, materials) and a before-the-first-visit checklist
• Missed Site Visit — Coverage Note — who was notified, rescheduling fields, and an 8-row missed-visit log for the term
• Confidentiality and Professional Boundaries — a signed agreement page
• Scheduling and Coordination Phrase Bank — 5 groups of 4 observable-language starters (20 total)
• A filled example for an invented itinerant DHH teacher across three invented sites, every number checked against its own table

What This Is, And What It Is Not

It is a fillable PDF. Open it in a PDF reader, click a line, a box or a cell, type, and Save As once per year or per site. It works offline with no account or subscription. It is NOT a Google Sheets file, a Google Doc or an Excel workbook, and it does not subtract odometer readings, add a mileage column, or calculate a reimbursement amount — the totals rows are added by hand, and the district's own mileage rate and submission process decide any reimbursement.

It is not the Paraprofessional Schedule and Zone Plan (a single building's room-level para assignments) and not a record of what any provider is required to do. It is not a health record and it does not decide a student's service minutes or eligibility — the team's own decisions and the district's own policy get a blank line to write them on. The example provider, sites and students are invented and say so on the page.

Who This Is For

DHH itinerant teachers, vision itinerant teachers, itinerant SLPs, and any related-services provider who covers more than one building on a fixed route and needs the schedule, the caseload and the driving logged on paper.