Paraprofessional Schedule and Zone Plan Editable

About this resource

You have two paras, six students who each need something different, and a schedule that lives in your head. This is the case manager's side of running a room with paraprofessionals, in one fillable PDF: a team roster, a student support matrix (students by periods, with the para's initials and a code for the kind of support in every cell), a daily schedule per para copied straight off the matrix, a weekly zone plan for arrival, hallway, cafeteria, recess, dismissal and bus, a coverage plan for the day a para is out, a one-page sheet for a substitute para, an expectations and task list, a communication log, a weekly check-in, a training log, a confidentiality agreement in plain words, and a filled example for an invented two-para, six-student team. Type it once the week before school; a mid-year change is a five-minute edit.

WHAT IS INCLUDED - 18 pages, 779 type-in fields

Setup

• How This Plan Works - one row per page: what it is for and when to fill it in, the order for the week before school, and what to redo when a student or a para changes mid-year
• How the Type-In Fields Work - one page, so nobody emails you
• Para Team Roster - 8 rows: initials used on every other page, hours with the break, assigned students or zones, strengths, training completed, contact
• Student Support Matrix - 12 students by 8 periods, a row for the period times, a row for blocks per para, and a column for 1:1 blocks over supported periods; the four-code key (1 one-to-one, G small group, C check-in, none) and the rule that makes the schedules buildable: one para, one place per period

Schedules And Zones

• Daily Schedule, one para - 12 blocks: time, location, student(s), task, the data sheet to carry, notes; breaks and zone duty are rows, not gaps
• Daily Schedule, second copy - the same 12-row layout for the second para or the afternoon of a split day
• Weekly Zone Plan - six zones (arrival, hallway, cafeteria, recess, dismissal, bus) across five days with a time-window row, plus a zone expectations table: what the para does there, what students are expected to do, the signal and who to call

Coverage

• Coverage Plan for Absences - 11 blocks: the student and support from the matrix, who covers it, what is dropped or moved if nobody can, who is told; boxes for dropped first, never dropped, and who is told by whom
• Sub Para One-Page - today's 8-block schedule with a take-it-or-skip-it data column, the three students to know first, the signal, who to call, and the one thing to still write down

What This Is, And What It Is Not

It is a fillable PDF. Open it in a PDF reader, click a line, a box or a cell, type, press Tab to move on, and Save As once per para. It works offline with no account or subscription. It is NOT a Google Sheets file, a Google Doc or an Excel workbook, and it does not total hours or check for double-booking.

It is not the sheets the para writes on during the day; those are the Paraprofessional Daily Data Sheets, and this file only names which one to carry in the data column of each schedule. It is not a handbook, a contract, or an evaluation, and it does not state what a para may or may not be asked to do or what must be reported; that is your district's policy, and the expectations page and the confidentiality page each have a line to write it on.

Who This Is For

Special education teachers and case managers who supervise one to six paraprofessionals, the paras who get a printed schedule and a zone plan instead of a verbal one, lead teachers building a coverage plan before the first absence, and anyone who has to hand a substitute para one page that is enough.