Paraprofessional Training and Delegation Checklists Editable

About this resource

Getting a new paraprofessional started, and keeping the work legitimately delegated, as one fillable PDF: a new-para snapshot, a first week onboarding checklist written as what the teacher shows and what the para then does, a task delegation page with your district's own supervision rule on a blank line, a "how to run this routine" template you fill in once per routine, a competency sign-off log (modeled, practiced with support, ran independently, dated and signed), a coverage plan for when the para is out, a communication log, a weekly check-in, a confidentiality and professionalism page, and a filled example for an invented para and an invented student.

WHAT IS INCLUDED - 16 pages, 422 type-in fields

Setup

• How This Checklist Set Works - a chooser matching the situation to the page, and a card on when an assignment or a routine changes
• How the Type-In Fields Work - ninety seconds of reading
• New Para and Assignment Snapshot - who this para is, hours, building and assignment, plus a 10-row table of what this para needs before day one, who provides it, and by when

Onboarding And Delegation

• First Week Onboarding Checklist - 8 rows, each written as what the teacher shows and what the para then does, with a shown-date and a tried-it-date column
• Task Delegation Page - a 6-row table by area (instructional support, data collection, supervision and zones, prep and materials, communication, other) of what is assigned to this para and what stays with the supervising teacher, plus a blank line for your district's own rule on supervision and delegation

Routines And Sign-Off

• How to Run This Routine - a 10-step template per routine, plus materials, location, timing and the signal that starts it (two copies, pages 8 and 9, so the same routine is run the same way by any adult)
• Competency "Can Run It Alone" Sign-Off Log - 10 rows: routine, modeled by teacher (date), practiced with support (date), ran independently (date), para and teacher initials, plus two signature lines
• Coverage and Absence Plan - 9 rows on what happens to each routine when this para is out: who else can run it, what waits, who is told

What This Is, And What It Is Not

It is a fillable PDF. Open it in a PDF reader, click a line, a box or a cell, type, press Tab to move on, and Save As once per para or per routine. It works offline with no account or subscription. It is NOT a Google Sheets file, a Google Doc or a PowerPoint, and it does not track certification hours or check a district's supervision rule for you.

Who This Is For

Special education teachers and case managers bringing on a new paraprofessional, mid-year or at the start of the year, who want a written record of what was shown, practiced and run independently, and a clear line between what is delegated and what stays with the teacher.