PT Gross Motor and Mobility Progress Monitoring Data Sheets

About this resource

The clipboard for a school physical therapist who works only PT goals, as a fillable PDF. Type the roster and sheet headers once, Save As per student, and pen the marks during the session. Every line, box and cell is a type-in field; on a tablet the whole thing can be typed. Cut from the combined OT and PT pack for the therapist who never uses the OT half.

WHAT IS INCLUDED - 21 pages, 1,276 fields

Setup

• Which Sheet for Which Goal - match the goal's wording to a sheet once in September (seven goal types listed).
• Code Key and Prompt Levels - trial marks, a six-level prompt hierarchy (I, V, G, M, PP, FP) with a line to define each for the student, five status codes, and four assistance/rating levels.
• PT Caseload Roster - goal areas, minutes per week per the IEP, direct or consult, building, sheet, IEP and re-evaluation dates (15 students).
• Attendance and Make-Up Log - one row per student per month: sessions owed per the IEP, eight date cells, what was missed and why, when it was made up.

Seven Pt Data Sheets

• Session Data Sheet (seven goals, prompt, ten trials, count, percent, notes)
• Task Analysis Data Sheet (up to twelve steps by eight sessions, the prompt code in every cell)
• Gait Training Log (four assistance levels defined first, then a ten-session trial table: surface, device, distance or time, assistance level, rest breaks)
• Balance and Range of Motion Trial Data Sheet (seven balance trials scored 1-2-3 with a best column, plus a six-row joint range-of-motion table, right and left)
• Functional Mobility Skills Tracking Sheet (four levels defined first, then nine skill rows - stairs, transfers, floor-to-stand, uneven surfaces, community distance, plus two open rows - rated in one session)
• Adaptive Equipment and Mobility Device Log (every device the student uses, where it is, when it was checked, its fit, and who was told)
• Consultation Log (with whom, minutes, what was asked, the recommendation in words a classroom can do, check-back date)

Tracking And Reporting

• Cumulative Tracker - 36 sessions per goal (three 12-session blocks) with the level or prompt under every date.
• Progress Graph - hand-plotted, aim line first.
• Session Notes - two per page.
• Quarterly Progress Summary - each goal with baseline, current level from the tracker, status code, one sentence.

Home

• Home Program and Family Note - in family words, one thing to try at home, a half the family sends back, a tried-it-this-week row.

Plus an invented fourth grader's gait training log and balance/range-of-motion data, filled in.

What This Is, And What It Is Not

It is a fillable PDF. Open it in a PDF reader, click a line, a box or a cell, type, press Tab to move on, and Save As once per student. It works offline with no account or subscription. It is NOT a Google Sheets file, a Google Doc, or an Excel workbook; it does not calculate or draw the graph. Prefer paper? Print it blank.

It is not a therapy program, not a home exercise program, and not an evaluation. Nothing in it says which prompt to use, when to fade it, what device or brace a student should have, or how to handle a student; you write those in from the IEP and your own judgment. The range-of-motion table only holds the number a therapist measured; it does not name a technique. The equipment log is a record, not a recommendation.

Who This Is For

School-based physical therapists and physical therapy assistants (PTAs) who work only PT caseloads and need a clipboard that skips the OT half of the combined pack. Special education teachers and paraprofessionals who collect PT data between sessions.

If You Want More

The combined OT and PT Data Collection Sheets carries both specialties in one file for a therapist who covers both caseloads. OT Fine Motor and Sensory Progress Monitoring Data Sheets is the OT-only sibling to this file, for the school OT on the same caseload.