Accommodations Cheat Sheet

About this resource

The accommodations section of an IEP or 504 plan fails for one of two reasons: a category name that tells nobody what to do ("preferential seating"), or a blank page while you try to remember the whole menu from memory. This is the desk reference for that moment — five accommodation categories in full (presentation, response, setting, timing and scheduling, behavior/organization/communication), a condensed one-page version to keep at your desk, a one-time pick list for one student, a whole-caseload grid, a shorter version for a general education teacher's room, a one-page summary to bring to the meeting, a short note home, a phrase bank for writing the specific line, and a filled, invented example tying it together. Fillable PDF — type it or print it.

WHAT IS INCLUDED — 22 pages, 253 type-in fields

Set Up And See The Full Menu

• Binder Cover and Divider Tabs — fill in once, slide into a binder cover sleeve, with an index for five divider tabs and a map of where every section lives
• Presentation / Response / Setting / Timing and Scheduling / Behavior, Organization and Communication — five full reference pages, 59 ideas total (14, 13, 10, 10, and 12 per category), each with two or three before-and-after examples turning a category name into a specific line, a note on when that category is the right one to reach for, and a line to add your own

Grab The Version You Need

• The One-Page Desk Card — a condensed version of all five categories, six ideas each, on one page to tape up
• Pick List for One Student — one page, filled in once per student, picking ideas from the menu by category
• Caseload At-a-Glance Grid — your five most-used ideas named once, 15 students marked against them
• Quick Card for the General Education Teacher — a short, deliberately incomplete handout naming only what the classroom teacher does

Report It And Share It

• One-Page Summary for the Meeting — the five picks copied into a clean page, with a line for why each one and what changed since the last plan
• Quick Note Home to Families — what we're using in the classroom, an optional idea to try at home, and a line for questions
• Turning a Category Into an Accommodation — a 28-phrase bank (four categories, seven starters each), every phrase a sentence you finish, never a conclusion
• Filled In, for One Invented Student — Jordan M. (invented), one pick from each of the five categories, copied word for word from the pick list into the meeting summary, with the reasoning behind each one

What This Is, And What It Is Not

It is a fillable PDF. Open it in a PDF reader, click a box or line, and type; it works offline with no account or subscription and prints the same way it looks on screen. It is NOT a Google Sheets file, a Google Doc, or an Excel workbook, and it does not add anything up for you.

It is not a legal document and not a list of accommodations any assessment program guarantees. No item here is presented as required or as universally permitted. No health data is pre-filled; the example student is invented and says so on the page.

Who This Is For

Case managers writing or revising an accommodations section, general education teachers who need the short version for their own room, and anyone standing at a copier trying to turn "extended time" into a sentence that actually tells an adult what to do.