IEP Accommodations Tracking Editable

About this resource

An IEP accommodations tracking file for the part that happens after the plan is written: what was actually provided, each school day. Copy the accommodations from the student's plan onto one setup page, then mark each one every day as provided, not needed that day, or refused by the student. Count the marks at month end, note what helped, and bring the numbers to the team. Everything is blank for you and your team: this file lists no accommodation and never says which ones a student should have.

WHAT IS INCLUDED - 18 pages: setup, a weekly log, a month grid, a class-period check-in, a sheet for another teacher, a monthly summary, a what-helped page, a caseload overview, a team or family update, a student page, a phrase bank, a filled example, and a binder cover with tabs

Start And Setup

• How This Accommodations Tracking File Works - four steps and which page for which situation
• How the Type-In Fields Work - how to mark a box, save a copy per student, and what this file is and is not
• Setup: The Plan's Accommodations, Marks, and Class Periods - 10 accommodation rows (as written in the plan, where it applies, who provides it), the 4 marks, and 7 class-period rows

Record It

• Weekly Accommodation Log - 10 accommodation rows by Mon to Fri, plus a note column
• Month Grid: Accommodation by School Day - 10 accommodation rows by 20 school days, with a date row
• Class-Period Check-In, One Day - 7 periods, each with room for 3 accommodations and a mark, plus what you saw
• Sheet for Another Teacher - 12 rows for a general education teacher, specials teacher or paraprofessional to fill in and hand back

Month End

• Monthly Summary - 10 rows with a count for each of the 4 marks and the days recorded
• What Helped: Notes Page - 8 rows: what you saw when an accommodation was used and when it was not, plus the student's own words
• Caseload Overview by Month - 17 rows for the whole caseload

Share, Student, And Example

• Accommodations Update for the Team or Family - 5 accommodation rows with the four counts, what was used, what you noticed
• Student Page: My Helpers - a "My name" line, 5 school days with 3 faces to circle, and room to write and draw a helper that worked
• Observation and Notes Phrase Bank - 15 observable-language starters in 5 groups, each ending in a blank
• Two Weeks, Filled In - an invented student with 4 accommodations over 10 school days and a monthly summary counted from the grid, every number checked
• Binder Cover and Divider Tabs - a cover and four tabs (Setup, Daily Record, Month End, Share)

What This Is, And What It Is Not

It is a fillable PDF: open it in a PDF reader, click a box, type a letter, and Save As once per student. It also prints cleanly in black and white. It works offline with no account or subscription. It is not a Google Sheets file, a Google Doc, or an Excel workbook, and it does not add up marks for you.

It is NOT a list of accommodations and gives no advice on which a student should have: the IEP or 504 team decides that. It prints no rule or timeline, and it does not score or judge anything. Example students are invented.

Who This Is For

Special education case managers, resource and self-contained teachers, 504 coordinators, and the general education teachers and paraprofessionals who provide accommodations day to day.